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Board of Commissioners Regular Meeting Materials-6 p.m.

Town of Pittsboro · 1. Board of Commissioners (BOC)
Monday, September 8, 2025

Regular meeting Budget and appropriationsPublic facilitiesBonds and debtContracts and procurementGrants and outside fundingPolice and public safetyAnnexationComprehensive planParks and recreation

Agenda document Minutes Watch Meeting recap

What was decided

  1. Approved 7.IPublic Hearing: Resolution Authorizing Filing of an Application with Local Government Commission (LGC) Resolution adopted, 5-0
  2. Approved 8.IRequest: Resolution for Installment Loan Financing FY 2025-2026 Approved, 5-0
  3. Approved 8.IIBudget Amendment: Property Purchase for 274 Pittsboro Elementary School Road Approved, 5-0
  4. Approved 8.IVRequest: New Town Hall Building Project Board authorized the town manager to issue an RFQ for design and construction, 5-0

Another 6 items passed on the consent agenda, which is a single motion covering routine business. See the list.

Read from the agenda's recorded outcomes. Where the board published minutes, those are the record — this is a pointer to them.

What's on this agenda

Pittsboro's Board of Commissioners took up a ten-item consent agenda including a Reeves Farm annexation petition, a purchasing policy update, and several budget amendments, then held a public hearing on financing with the Local Government Commission and voted on an installment loan for FY 2025-2026. The board also received a Town Hall feasibility study, a Small Area Plan staff presentation, and requests on a Welcome Center, a new Town Hall building project, and a Pop-Up Park lease.

Summarized from the published agenda. Read the agenda itself before acting on it.

Meeting recap

What happened, drawn from the records published after the meeting. Minutes

The board adopted the agenda and the full consent agenda unanimously, 5-0. It opened and closed a public hearing on Local Government Commission financing without anyone signing up to speak, then adopted the authorizing resolution 5-0, and separately approved installment-loan financing terms from Truist Bank and a budget amendment to purchase property at 274 Pittsboro Elementary School Road, both 5-0. After hearing the Town Hall feasibility study from Hobbs Architect and Frank Land Design, the board recessed and reconvened at 7:45 p.m. for a detailed Small Area Plan presentation from the assistant planning director. The board voted 5-0 to authorize the town manager to issue an RFQ for the new Town Hall's design and construction, and 5-0 to have the manager pursue a request-for-proposals process for a Pop-Up Park concessions lease. It discussed, without voting, financial support for the town's Welcome Center. The board then went into and came out of closed session on a personnel matter and to consult the town attorney, and adjourned at 10:58 p.m., all 5-0.

How the votes went

Every recorded vote passed 5-0: adopting the agenda, the consent agenda, opening and closing the public hearing, the LGC financing resolution, the Truist Bank loan terms, the property-purchase budget amendment, the Town Hall RFQ authorization, the Pop-Up Park RFP authorization, entering and exiting closed session, and adjournment.

From the published minutes.

Speaking at this meeting

Town of Pittsboro's own rules for public comment — check them before you rely on anything here.

Jump to an item (27 on this agenda)
  1. 1Order of Business: Call to Order, Moment of Silence, Pledge, Adoption…
  2. 2.IMinutes: August 11, 2025 Regular Meeting
  3. 2.IIAnnexation Petition: Reeves Farm Pittsboro, LLC A-2025-04, PB-25-468
  4. 2.IIIRequest: Temporary Easement - Hillsboro Street at Page Vernon Park
  5. 2.IVBudget Amendment: Carry Over Building Rehabilitation Grant Funds
  6. 2.VBudget Amendment: Insurance Coverage for Skate Park
  7. 2.VIBudget Amendment: Planning Department Contract
  8. 2.VIIBudget Amendment: Police Department Roof Repair
  9. 2.VIIIPolicy: Purchasing Policy
  10. 2.IXPolicy: Revision to Bereavement Leave
  11. 2.XBudget Amendment: Engineering Contract
  12. 2Consent Agenda vote
  13. 3.IReport: Pittsboro ABC Financials Year End FY 2024-2025
  14. 4.IPresentation: Duke Energy Grant Check
  15. 5.IManager Updates
  16. 5.IIMayor & Commissioner Committee Liaison Reports
  17. 5.IIIPublic Comment
  18. 6.IPresentation: Pittsboro Town Hall Feasibility Study
  19. 6.IIStaff Update: Small Area Plan
  20. 7.IPublic Hearing: Resolution Authorizing Filing of an Application with…
  21. 8.IRequest: Resolution for Installment Loan Financing FY 2025-2026
  22. 8.IIBudget Amendment: Property Purchase for 274 Pittsboro Elementary Scho…
  23. 8.IIIDiscussion: Welcome Center Financial Support
  24. 8.IVRequest: New Town Hall Building Project
  25. 8.VRequest: Pop-Up Park Lease Agreement
  26. 9Closed Session
  27. 10Adjournment

Agenda items (27)

Consent agenda · 6Budget action · 6Procedural · 3Staff or committee report · 3Presentation · 3Resolution · 3Public hearing · 1Discussion item · 1Closed session · 1
  1. 1 Order of Business: Call to Order, Moment of Silence, Pledge, Adoption of the Agenda
    Procedural
    Agenda adopted, 5-0
  1. 2.IV Budget Amendment: Carry Over Building Rehabilitation Grant Funds
    Budget action Budget and appropriationsGrants and outside funding
  2. 2.V Budget Amendment: Insurance Coverage for Skate Park
    Budget action Budget and appropriationsParks and recreation
  3. 2.VI Budget Amendment: Planning Department Contract
    Budget action Budget and appropriations
  4. 2.VII Budget Amendment: Police Department Roof Repair
    Budget action Budget and appropriationsPolice and public safety
  5. 2.X Budget Amendment: Engineering Contract
    Budget action Budget and appropriations
  6. 3.I Report: Pittsboro ABC Financials Year End FY 2024-2025
    Staff or committee report Budget and appropriations
  7. 4.I Presentation: Duke Energy Grant Check
    Presentation Grants and outside fundingPolice and public safety
    A $25,000 Duke Energy grant will fund a UTV for the police department's disaster-preparedness work; no Duke Energy representative was present to make the presentation.
  8. 5.I Manager Updates
    Staff or committee report
    The town introduced its first IT director, Robert Douglass.
  9. 5.II Mayor & Commissioner Committee Liaison Reports
    Staff or committee report
  10. 5.III Public Comment
    Procedural
  11. 6.I Presentation: Pittsboro Town Hall Feasibility Study
    Presentation Public facilities
    Architects presented a feasibility study for a new town hall; the board recessed afterward and reconvened at 7:45 p.m.
  12. 6.II Staff Update: Small Area Plan
    Presentation Comprehensive plan
  13. 7.I Public Hearing: Resolution Authorizing Filing of an Application with Local Government Commission (LGC)
    Public hearing Bonds and debt
    No one signed up to speak.
    Resolution adopted, 5-0
  14. 8.I Request: Resolution for Installment Loan Financing FY 2025-2026
    Resolution Bonds and debt
    Approves financing terms from Truist Bank.
    Approved, 5-0
  15. 8.II Budget Amendment: Property Purchase for 274 Pittsboro Elementary School Road
    Budget action Budget and appropriationsPublic facilities
    Approved, 5-0
    • 274 Pittsboro Elementary School Rd · no matching parcel on file
  16. 8.III Discussion: Welcome Center Financial Support
    Discussion item
    The manager and a resident, Greg Lewis, described the Welcome Center's role supporting town information and events; the board took no vote.
  17. 8.IV Request: New Town Hall Building Project
    Resolution Public facilities
    Board authorized the town manager to issue an RFQ for design and construction, 5-0
  18. 8.V Request: Pop-Up Park Lease Agreement
    Resolution Contracts and procurement
    The board discussed vendor numbers and types, electricity needs, lease terms, and coordination with First Sundays events.
    Board empowered the town manager to run an RFP process for a concessions lease, 5-0
  19. 9 Closed Session
    Closed session
    To consult the town attorney and address a personnel complaint or grievance.
    Entered and exited, both 5-0
  20. 10 Adjournment
    Procedural
    Approved, 5-0

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