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Board of Commissioners Regular Meeting Materials-6 p.m.

Town of Pittsboro · 1. Board of Commissioners (BOC)
Monday, May 11, 2026

Regular meeting Budget and appropriationsPolice and public safetyAnnexationParks and recreationPublic facilitiesContracts and procurementEnvironment and sustainabilityFees and utility ratesHousing and affordability

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Town of Pittsboro's own rules for public comment — check them before you rely on anything here.

Agenda items (27)

Other · 10Public hearing · 5Proclamation or recognition · 4Budget action · 3Resolution · 1Staff or committee report · 1Procedural · 1Presentation · 1Closed session · 1
  1. 2.I Minutes: April 7, 2026 Special Meeting of the Board of Commissioners
    Other
  2. 2.II Minutes: April 13, 2026 Regular Meeting of the Board of Commissioners
    Other
  3. 2.III Annexation Petition: Highcroft Investors, LLC and Chatham Park Investors, LLC A-2026-01, PB-26-150
    Other AnnexationParks and recreation
  4. 2.IV Budget Amendment: PFAS Settlement Funds
    Budget action Budget and appropriations
  5. 3.I Oath of Office: Police Officer Dene Teer O'Daniel
    Other Police and public safety
  6. 3.II Oath of Office: Police Officer John Benedict Tapales
    Other Police and public safety
  7. 3.III Proclamation: Police Week 2026
    Proclamation or recognition Police and public safety
  8. 3.IV Resolution: Pop-Up Park Award
    Resolution Parks and recreation
  9. 3.V Resolution: Recognition of Mayor Kyle Shipp as Pittsboro's 2025 Main Street Champion
    Proclamation or recognition
  10. 3.VI Proclamation: National Public Works Week May 17-23, 2026
    Proclamation or recognition
  11. 3.VII Resolution: Recognizing the Graduates of the Spring 2026 PBO-101 Citizen's Academy
    Proclamation or recognition
  12. 4.I Manager Updates
    Other
  13. 4.II Mayor & Commissioner Committee Liaison Reports
    Staff or committee report Environment and sustainabilityHousing and affordability
    Mayor Shipp Central Pines Rural Planning Organization (CPRPO) Mayor Pro Tem Farrell Town of Pittsboro Alcohol Beverage Control (ABC) Board Commissioner Bonitz Chatham County Climate Change Advisory Committee (CCAC) Central Pines Regional Council Commissioner Foley Chatham County Economic Development Corporation (EDC) Commissioner Hunziker Chatham County Affordable Housing Committee (AHAC) Commissioner Thurber Chatham Chamber of Commerce Pittsboro Downtown Advisory Board (PDAB) Liaison
  14. 4.III Public Comment
    Procedural
    Speakers should sign up with the Town Clerk before the start of the meeting. Speakers are limited to three (3) minutes – a timer will be on the screen. Each speaker should state their name and address at the beginning of their comments. While the Board is interested in hearing your comments and concerns, speakers should not expect any board action or deliberation on the remarks made. Please direct your comments to the Board as a whole. Comments or concerns requiring further investigation will be referred to the appropriate town official. We thank you for being considerate of the Town Board, Staff, and other speakers. Any speaker handouts shall be given to the Town Clerk and will be distribu…
  15. 5.I Presentation: Fiscal Year 2026-2027 Community Budget Survey
    Presentation Budget and appropriations
  16. 6.I Fee Schedule: General Fund Fiscal Year 2026-2027
    Budget action Budget and appropriationsFees and utility rates
  17. 6.II Briefing: Manager's Recommended Capital Improvement Plan Fiscal Year 2026-2027 to 2030-2031
    Other Budget and appropriations
  18. 7.I Public Hearing: Manager's Recommended Budget Fiscal Year 2026-2027
    Public hearing Budget and appropriations
    Action: Conduct public hearing.
  19. 7.II Public Hearing: ZTA-2026-05 Section 12.12 Definitions
    Public hearing
    Action: Conduct public hearing. Staff Recommendation: Staff recommends approval and supports consideration of the amendment to Section 12.12. Terms and Uses Defined. Planning Board Recommendation: Recommended approval of ZTA-2026-05 on April 20, 2026. Suggested Motion: “ … a motion to adopt the ordinance amending the Town of Pittsboro Unified Development Ordinance ZTA-2026-05.”
  20. 7.III Public Hearing: ZTA-2026-06 Section 4.5 Wetland Protection Standards
    Public hearing
    Action: Conduct public hearing. Staff Recommendation: Staff recommends approval and supports consideration of the amendment to Section 4.5. Planning Board Recommendation: Recommended approval of ZTA-2026-06 on April 20, 2026. Suggested Motion: “ …a motion to adopt the ordinance amending the Town of Pittsboro Unified Development Ordinance ZTA-2026-06.”
  21. 7.IV Public Hearing: ZTA-2026-08 Section 10.4.17 Annexation Procedure and Table of Contents
    Public hearing Annexation
    Action: Conduct public hearing. Staff Recommendation: Staff recommends approval and supports consideration of the amendment to Section 10.4.17 and the Table of Contents. Planning Board Recommendation: Recommended approval of ZTA-2026-08 as presented on April 20, 2026. Suggested Motion: “ … a motion to adopt the ordinance amending the Town of Pittsboro Unified Development Ordinance ZTA-2026-08.”
  22. 7.V Public Hearing: ZTA-2026-09 Section 3.3.4 Accessory Use/Structure Table
    Public hearing
    Action: Conduct public hearing. Staff Recommendation: Staff recommends approval and supports consideration of the amendment to UDO Section 3.3.4 Accessory Use/Structure Table. Planning Board Recommendation: Recommended approval of ZTA-2026-09 as presented on April 20, 2026. Suggested Motion: “… a motion to adopt the ordinance amending the Town of Pittsboro Unified Development Ordinance ZTA-2026-09.”
  23. 8.I Request: Flock Safety ALPR System
    Other
    Mayor Recommendation: Continue use of the existing Flock Safety ALPR system through the end of the current contract period, subject to the following conditions: No additional cameras, expanded sharing, or added Flock features without Board approval. Continued prohibition on use for traffic enforcement, immigration enforcement, reproductive care investigations, facial recognition, or the monitoring of individuals or gatherings. Continued 30-day data retention unless preserved for a specific case or evidentiary purpose. Continued monthly internal audits of all searches. Continual public reporting, including the usage, policy, and outcome information currently available through the Town’s Floc…
  24. 8.II Request: Town Hall Construction Manager Selection
    Other Public facilities
    Selection Committee Recommendation: Select Edifice to be the Town Hall Construction Manager. Staff Recommendation: To maintain the current schedule and get construction manager input early in the design process, staff recommend that the Board authorize the Town Manager to negotiate and execute a professional services agreement with Edifice. If negotiations fail, the Town will move on to the next ranked firm. Suggested Motion: “ … a motion to authorize the Town Manager to negotiate and execute a professional services agreement, not to exceed $76,348.00 for Town Hall pre-construction CMAR services. ”
  25. 8.III Budget Amendment: Town Hall Build
    Budget action Budget and appropriationsPublic facilities
    Staff Recommendation: That the Board of Commissioners adopt the attached budget ordinance amending the FY 2025-2026 operating budget and project budget to allocate funds to the Town Hall Build Project. Suggested Motion: “ … a motion to approve the budget ordinance amending the FY 2025-2026 operating budget and project budget to allocate funds to the Town Hall Build Project.”
  26. 9.I Policy: Town of Pittsboro Advisory Body Policy
    Other
  27. 10 CLOSED SESSION
    Closed session Contracts and procurement
    The Board of Commissioners wish to hold a Closed Session pursuant to N.C.G.S. §143-318.11. (a) (5) to establish or instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease. Suggested Motion : "motion to enter into closed session pursuant to N.C.G.S. §143-318.11 (a)(5)."

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