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Board of Commissioners

Chatham County · Board of Commissioners
Tuesday, March 24, 2026 at 6:00 pm · Historic Courthouse Courtroom

Regular meeting Appointments and personnelEnvironment and sustainabilityBudget and appropriationsGrants and outside fundingContracts and procurementFire and EMSHousing and affordabilityParks and recreationSchools and educationSubdivision and site plans

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Agenda items (58)

Other · 11Procedural · 9Appointment · 7Staff or committee report · 6Contract or award · 6Proclamation or recognition · 6Budget action · 3Closed session · 3Consent agenda · 2Presentation · 2Resolution · 1Ordinance · 1Public hearing · 1
  1. Regular Session - 6:00 PM - Historic Courthouse Courtroom
    Procedural
  2. CALL TO ORDER
    Procedural
  3. INVOCATION and PLEDGE OF ALLEGIANCE
    Procedural
  4. ADJUSTMENTS AND APPROVAL OF REGULAR SESSION AGENDA
    Procedural
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the special agenda was approved. The motion carried by the following vote:
  5. APPROVAL OF CONSENT AGENDA
    Consent agenda
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the consent agenda was approved. The motion carried by the following vote:
  6. 26-0092 Vote to reappoint Stephanie Freese DVM, to fill a third (3rd) term on the Board of Health as a veterinarian member, effective February 20, 2026
    Appointment Appointments and personnel
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to reappoint Stephanie Freese DVM, to fill a third (3rd) term on the Board of Health as a veterinarian member, effective February 20, 2026. The motion carried by the following vote:
  7. 26-0071 Vote to adopt a resolution declaring property surplus and authorizing sale of said property
    Budget action
    adopted · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that 26-10 Resolution declaring property surplus and authorizing sale of said property was adopted. The motion carried by the following vote:
  8. 26-0099 Vote to adopt a resolution to close the Chatham County Library Foundation Special Revenue Fund
    Resolution
    adopted · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that 26-11 Resolution to close the Chatham County Library Foundation Special Revenue Fund was adopted. The motion carried by the following vote:
  9. 26-0141 Vote to adopt a project ordinance for the Agriculture and Conference Center Phase II
    Ordinance
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that a project ordinance for the Agriculture and Conference Center Phase II was approved. The motion carried by the following vote:
  10. 26-0103 Vote to approve Fiscal Year 2025-2026 Budget Amendments
    Budget action Budget and appropriations
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the Fiscal Year 2025-2026 Budget Amendments were approved as presented. The motion carried by the following vote:
  11. 26-0083 Vote to accept $2,500 in Suicide Prevention Funds from the UNC Suicide Prevention Institute
    Other
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to accept $2,500 in Suicide Prevention Funds from the UNC Suicide Prevention Institute. The motion carried by the following vote:
  12. 26-0140 Vote to accept $2,281 in additional one-time funds from the Maternal and Child Health Block Grant (MCHBG) to support and assure maternal health services
    Other Grants and outside funding
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to accept $2,281 in additional one-time funds from the Maternal and Child Health Block Grant (MCHBG) to support and assure maternal health services. The motion carried by the following vote:
  13. 26-0139 Vote to accept $2,871 in one-time funds from the Maternal and Child Health Block Grant (MCHBG) through NCDHHS to support family planning services
    Other Grants and outside funding
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan,to accept $2,871 in one-time funds from the Maternal and Child Health Block Grant (MCHBG) through NCDHHS to support family planning services. The motion carried by the following vote:
  14. 26-0142 Vote to accept $21,138 in NCDHHS funding for Food and Lodging Program in Environmental Health
    Other
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to accept $21,138 in NCDHHS funding for Food and Lodging Program in Environmental Health. The motion carried by the following vote:
  15. 26-0101 Vote to receive the Tax Collector’s Departmental Report for January 2026
    Staff or committee report
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the Tax Collector’s Departmental Report for January 2026 was approved. The motion carried by the following vote:
  16. 26-0111 Vote to approve Tax Releases and Refunds for February 2026
    Budget action
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the Tax Releases and Refunds for February 2026 was approved. The motion carried by the following vote:
  17. 26-0114 Vote on a request by the Silk Hope Volunteer Fire Department to post notice of a public hearing, appoint Chief Mark Gaines, Silk Hope Volunteer Fire Department, to conduct the public hearing, and secure financing in a sum not to exceed $10,000,000.00 through tax exempt borrowing.
    Public hearing Fire and EMS
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the request by the Silk Hope Volunteer Fire Department to post notice of a public hearing, appoint Chief Mark Gaines, Silk Hope Volunteer Fire Department, to conduct the public hearing, and secure financing in a sum not to exceed $10,000,000.00 through tax exempt borrowing was approved. The motion carried b…
  18. 26-0123 Vote to approve the FCC Letter of Agency authorizing Sound E-rate, Inc to submit the five-year funding of the E-Rate program for the library system
    Contract or award
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the FCC Letter of Agency authorizing Sound E-rate, Inc to submit the five-year funding of the E-Rate program for the library system was approved. The motion carried by the following vote:
  19. 26-0117 Vote to approve the name of one private road in Chatham County listed as Timber View Dr.
    Other
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the name of one private road in Chatham County listed as Timber View Dr. was approved. The motion carried by the following vote:
  20. 26-0145 Vote to approve Pyrotechnic display at The Skyroom NC located at 247 Callies Haven Way, Moncure, NC 27559 during a wedding celebration on April 18, 2026
    Other
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the Pyrotechnic display at The Skyroom NC located at 247 Callies Haven Way, Moncure, NC 27559 during a wedding celebration on April 18, 2026 was approved. The motion carried by the following vote:
  21. 26-0069 Vote to approve a contract with Salesforce for the purchase of three Tableau software licenses
    Contract or award Contracts and procurement
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the contract with Salesforce for the purchase of three Tableau software licenses was approved. The motion carried by the following vote:
  22. 26-0097 Vote to approve a contract with Martin Starnes & Associates, CPAs, P.A. for fiscal year end June 30, 2026 audit services
    Contract or award Budget and appropriations
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that athe contract with Martin Starnes & Associates, CPAs, P.A. for fiscal year end June 30, 2026 audit services was approved. The motion carried by the following vote:
  23. 26-0136 Vote to authorize the County Manager to negotiate and approve a design-build contract with Carolina Commercial Contractors (CCC) for Phase 2 of the Chatham County Agriculture and Conference Center for $343,531
    Contract or award
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to authorize the County Manager to negotiate and approve a design-build contract with Carolina Commercial Contractors (CCC) for Phase 2 of the Chatham County Agriculture and Conference Center for $343,531. The motion carried by the following vote:
  24. 26-0102 Vote to amend the contract with Trio Community Meals for Nutrition Services
    Contract or award
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to amend the contract with Trio Community Meals for Nutrition Services. The motion carried by the following vote:
  25. 26-0147 Vote to approve a contract with Blue Cross Blue Shield of NC for Health Insurance
    Contract or award
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the contract with Blue Cross Blue Shield of NC for Health Insurance was approved. The motion carried by the following vote:
  26. End of Consent Agenda
    Consent agenda
  27. SPECIAL PRESENTATION
    Presentation
  28. 26-0082 Vote to adopt a resolution recognizing March 2026 as Procurement Month in Chatham County
    Proclamation or recognition
    adopted · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Karen Howard, that the 26-12 resolution recognizing March 2026 as Procurement Month in Chatham County was adopted. The motion carried by the following vote:
  29. 26-0137 Vote to adopt and present a Resolution Honoring Women’s History Month in Chatham County
    Proclamation or recognition
    adopted · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, that the 26-13 Resolution Honoring Women’s History Month in Chatham County was adopted. The motion carried by the following vote:
  30. PUBLIC COMMENT SESSION
    Procedural
  31. 26-0130 The Public Comment Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are asked to sign up in advance. Comments are always welcome in writing
    Procedural
    received and filed · This Agenda Item was received and filed.
  32. BOARD PRIORITIES
    Procedural
  33. 26-0104 Receive updated information on the Chatham County Schools charter school reimbursement request
    Other Schools and education
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner Katie Kenlan, to provide a one-time reimbursement payment of $1,423,576 for prior-year expenses already paid from the Chatham County Schools District's fund balance for previous disbursements to charter schools. The motion carried by the following vote:
  34. 26-0119 Receive an update on the Pittsboro Redevelopment Project
    Other
    tabled · This Agenda Item was tabled until the April 20, 2026 meeting.
  35. 26-0100 Receive a presentation on farmland preservation prioritization mapping project and vote to approve $25,000 farmland preservation funding request for conservation easement acquisition
    Presentation Environment and sustainability
    tabled · This Agenda Item was tabled until the April 20, 2026 meeting.
  36. 26-0112 Vote on a recommendation from the Climate Change Advisory Committee to approve the signing of a joint letter to the North Carolina Utilities Commission regarding the Duke Energy Carbon Plan/Integrated Resource Plan
    Proclamation or recognition Environment and sustainability
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Vice Chair Franklin Gomez Flores, to approve the signing of a joint letter to the North Carolina Utilities Commission regarding the Duke Energy Carbon Plan/Integrated Resource Plan. The motion carried by the following vote:
  37. 26-0115 Vote on a recommendation from the Climate Change Advisory Committee to approve the request for proposals for development of a Chatham County Climate Action Plan
    Proclamation or recognition Environment and sustainability
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner David Delaney, to approve the Request for Proposals for development of a Chatham County Climate Action Plan. The motion carried by the following vote:
  38. 26-0116 Vote on a recommendation from the Climate Change Advisory Committee to adopt a Resolution Entitled, “Responsible Climate Action and Evaluation of Low-Carbon Energy Options in North Carolina” and Forward to Governor Stein’s Office
    Proclamation or recognition Environment and sustainability
    adopted · Fail · A motion was made by Commissioner Katie Kenlan, seconded by Chair Amanda Robertson, to adopt a amended Resolution Entitled, “Responsible Climate Action and Evaluation of Low-Carbon Energy Options in North Carolina” and Forward to Governor Stein’s Office. The motion failed by the following vote:
  39. 26-0118 Receive an update and discuss the Board of Commissioners travel and training expense for the FY2027 budget
    Other Budget and appropriations
    received and filed · This Agenda Item was received and filed.
  40. 26-0093 Vote to approve a request by Clay Matthews on behalf of Greenfield BW, LLC for subdivision First Plat review and approval of Bramblewood, consisting of 60 lots on 123.74 acres, located off US Hwy 64 W, parcels 82230 and 96352
    Other Subdivision and site plans
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner David Delaney, that the request by Clay Matthews on behalf of Greenfield BW, LLC for subdivision First Plat review and approval of Bramblewood, consisting of 60 lots on 123.74 acres, located off US Hwy 64 W, parcels 82230 and 96352 was approved. The motion carried by the following vote:
  41. 26-0131 Receive reports from the National Association of County Officials Legislative trip to Washington, DC
    Staff or committee report
    received and filed · This Agenda Item was received and filed.
  42. 26-0105 Vote to appoint members to the Affordable Housing Committee
    Appointment Appointments and personnelHousing and affordability
    approved · Pass · A motion was made by Chair Amanda Robertson, seconded by Vice Chair Franklin Gomez Flores, to appoint the District 2 Recommended member Andrew Falvey with term expiring February 28, 2027, the District 3 Recommended member Susan Levy with term expiring February 28, 2029, the Full Board Member Amy Hughes with term expiring February 28, 2029, and the Full Board Member George Ciancolo with term expiri…
  43. 26-0106 Vote to appoint members to the Climate Change Advisory Committee
    Appointment Appointments and personnelEnvironment and sustainability
    approved · Fail · A motion was made by Chair Robertson, seconded by Commissioner Kenlan, to appoint Clarenda Stanley, Holly Kearns, and John Graybeal to the Climate Change Advisory Committee. The motion failed by the following vote:
  44. 26-0107 Vote to appoint members to the Environmental Review Advisory Committee
    Appointment Appointments and personnel
    approved · Pass · A motion was made by Commissioner Karen Howard, seconded by Commissioner David Delaney, District 1 Recommended Member Dan Jordan with term expiring February 28, 2029, District 3 Recommended Member Jeannie Ambrose with term expiring February 28, 2029, and Full Board Member Frank Stillo with term expiring February 28, 2029 to the Environmental Review Advisory Committee. The motion carried by the fol…
  45. 26-0108 Vote to appoint members to the Library Advisory Committee
    Appointment Appointments and personnel
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Karen Howard, to appoint the District 4 Recommended Member with term expiring February 28, 2029, District 5 Recommended Member with term expiring February 28, 2029, and Full Board Member with term expiring February 28, 2029 for the Library Advisory Committee. The motion carried by the following vote:
  46. 26-0109 Vote to appoint members to the Recreation Advisory Committee
    Appointment Appointments and personnelParks and recreation
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner David Delaney, to appoint the District 3 Recommended Member Gail White with term expiring February 28, 2029, Full Board Member Scott Perry with term expiring February 28, 2029, and Full Board Member Tammy Phillips with term expiring February 28, 2029 to the Recreation Advisory Committee. The motion carried by the follo…
  47. 26-0110 Vote to appoint members to the Transportation Advisory Committee
    Appointment Appointments and personnel
    approved · Pass · A motion was made by Commissioner David Delaney, seconded by Commissioner Katie Kenlan, to District 2 Recommended Board Member Whitney Schmidt with term expiring February 28, 2029, District 3 Board Member Thomas Dekle with term expiring February 28, 2029 on the Transportation Advisory Committee. The motion carried by the following vote:
  48. INTERGOVERNMENTAL RELATIONS REPORT
    Staff or committee report
  49. CLERK'S REPORT
    Staff or committee report
  50. MANAGER’S REPORT
    Staff or committee report
  51. COMMISSIONERS’ REPORTS
    Staff or committee report
  52. CLOSED SESSION
    Closed session
  53. 26-0128 Vote to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege
    Closed session
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner David Delaney, to go into closed session pursuant to § 143-318.11(a)(3) to consult with an attorney retained by the County in order to preserve the attorney-client privilege. The motion carried by the following vote:
  54. ADJOURNMENT
    Procedural
    adjourned · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner David Delaney, that the meeting was adjourned. The motion carried by the following vote:
  55. Vote on a recommendation from the Climate Change Advisory Committee to adopt a Resolution Entitled, “Responsible Climate Action and Evaluation of Low-Carbon Energy Options in North Carolina” and Forward to Governor Stein’s Office
    Proclamation or recognition Environment and sustainability
    adopted · Pass · A motion was made by Commissioner Karen Howard, seconded by Vice Chair Franklin Gomez Flores, that the 26-14 Resolution Entitled, “Responsible Climate Action and Evaluation of Low-Carbon Energy Options in North Carolina” and Forward to Governor Stein’s Offices was adopted. The motion carried by the following vote:
  56. RECESS
    Procedural
  57. Vote to appoint members to the Climate Change Advisory Committee
    Other Environment and sustainability
    approved · Pass · A motion was made by Vice Chair Franklin Gomez Flores, seconded by Commissioner Karen Howard, to appoint Full Board Member John Graybeal with term expiring February 28, 2029, Full Board Member Keith McLaurin with term expiring February 28, 2029, and Full Board Member Michael Petruska with term expiring February 28, 2029 to the Climate Change Advisory Committee: The motion carried by the following …
  58. Go out of Closed Session
    Closed session
    approved · Pass · A motion was made by Commissioner Katie Kenlan, seconded by Commissioner David Delaney, to go out of closed session. The motion carried by the following vote:

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