NC govwatch

← All meetings

Town Council Business Meeting

Town of Holly Springs · Town Council
Tuesday, September 16, 2025 at 7:00 pm

Regular meeting AnnexationRoads and transportationArts and public artBonds and debtBudget and appropriationsContracts and procurementGrants and outside fundingIntergovernmental agreementsParks and recreationPolice and public safetyPublic facilitiesRezoningSchools and educationSolid waste and recyclingTransitWater and sewer

Agenda document Full packet Minutes Meeting page Watch Meeting recap

What was decided

  1. Approved 8Approval of August 19, September 2, and August 26 joint meeting minutes Approved unanimously as part of the consent agenda
  2. Approved 9GMP Contract Amendment #4 for Upfit of Additional Areas at the Operations Campus Facilities Approved unanimously as part of the consent agenda
  3. Approved 10Acceptance of Arts for Towns Grant Approved unanimously as part of the consent agenda
  4. Approved 11Surplus of Firearm and Badge for Upcoming Police Department Retirement Approved unanimously as part of the consent agenda
  5. Approved 12Apex/Holly Springs/Cary Memorandum of Understanding for Regional Wastewater Engineering Studies Approved unanimously as part of the consent agenda
  6. Approved 13Duke Friendship Substation (Deer Path Rd.) Voluntary Annexation A25-07 Approved unanimously; public hearing set for October 21, 2025
  7. Continued 141317 N Main St. Commercial Tracts Development Plan Major Amendment Continued to the October 21, 2025 meeting
  8. Received 15Duke Friendship Substation Rezoning (Deer Path Rd.) 25-REZ-04 Public hearing closed, no council decision; moves to Planning Board September 23 and returns to council October 21
  9. Received 16Holly Springs Business Park PUD Amendment 01-PUD-03-A05 for Pine Springs Upper School Public hearing closed, no council decision; moves to Planning Board September 23 and returns to council October 21
  10. Approved 17Microtransit Service Contract Approved unanimously, in three separate motions covering the contract, a CAMPO grant budget amendment, and a fee schedule amendment
  11. Approved 18Avent Ferry Rd. Widening (Phase 2) - Design Contract Approved unanimously, in three separate motions covering the design budget, the contract award, and authority to execute change orders up to $1.2 million

Read from the agenda's recorded outcomes. Where the board published minutes, those are the record — this is a pointer to them.

What's on this agenda

The Holly Springs Town Council took up a seven-item consent agenda covering a $1.07 million upfit at the Operations Campus, a regional wastewater engineering study MOU with Apex and Cary, and the voluntary annexation of a proposed Duke Energy substation site on Deer Path Road, alongside public hearings on that substation's rezoning and an EV-parking amendment for the Pine Springs Upper School. New business included a three-year, $457,000 microtransit contract with BeeFree and a $1.2 million design contract for the second phase of Avent Ferry Road widening.

Summarized from the published agenda. Read the agenda itself before acting on it.

Meeting recap

What happened, drawn from the records published after the meeting. Minutes

The council approved its full consent agenda unanimously, including the Operations Campus upfit ordinances, acceptance of a $2,400 Arts for Towns grant, surplus of a retiring police captain's badge and sidearm, the three-town wastewater engineering MOU, and a resolution starting the annexation process for the Duke Energy substation site, setting an October 21 public hearing. It continued the 1317 N. Main St. Commercial Tracts development plan amendment to that same October 21 meeting. Both public hearings, on the Duke Friendship substation rezoning and the Pine Springs Upper School PUD amendment reducing required EV parking spaces, drew comment from applicants' representatives but no council decision; both move to Planning Board on September 23 before returning to council October 21. The council voted unanimously, in three separate motions, to authorize a three-year microtransit contract with BeeFree branded as the Holly Springs Hopper, launching January 5, 2026 with in-town fares of $2 and free rides for seniors and residents with disabilities. It also voted unanimously, in three motions, to approve a $1.2 million design contract with Exult Engineering for the Avent Ferry Road widening's second phase. Two residents addressed the board: one in writing asking that Lockley Road be resurfaced, one in person criticizing the council, planning board and staff over the development review process. The council went into closed session for the town manager's annual review and adjourned at 8:25 p.m.

How the votes went

The agenda adjustment, the full consent agenda, all three microtransit contract motions, all three Avent Ferry Road design contract motions, and entering and leaving closed session all passed by unanimous vote. No item was contested or failed.

From the published minutes.

Who spoke

2 members of the public spoke.

  1. A resident submitted a written comment asking the town to resurface Lockley Road.
  2. A resident said she believes the council, planning board and staff are not doing their jobs and called the development review process broken.

Read from the records the government published after the meeting. Members of the public are private residents and are not named or indexed.

Speaking at this meeting

Town of Holly Springs's own rules for public comment — check them before you rely on anything here.

Jump to an item (16 on this agenda)
  1. 4Adjustment and approval of meeting agenda
  2. 5U.S. Navy 250th Anniversary Proclamation
  3. 6The Great Trails State Day Proclamation
  4. 7Yard Waste - Upcoming Leaf Season
  5. 8Approval of August 19, September 2, and August 26 joint meeting minut…
  6. 9GMP Contract Amendment #4 for Upfit of Additional Areas at the Operat…
  7. 10Acceptance of Arts for Towns Grant
  8. 11Surplus of Firearm and Badge for Upcoming Police Department Retirement
  9. 12Apex/Holly Springs/Cary Memorandum of Understanding for Regional Wast…
  10. 13Duke Friendship Substation (Deer Path Rd.) Voluntary Annexation A25-07
  11. 141317 N Main St. Commercial Tracts Development Plan Major Amendment
  12. 15Duke Friendship Substation Rezoning (Deer Path Rd.) 25-REZ-04
  13. 16Holly Springs Business Park PUD Amendment 01-PUD-03-A05 for Pine Spri…
  14. 17Microtransit Service Contract
  15. 18Avent Ferry Rd. Widening (Phase 2) - Design Contract
  16. Closed Session: Town Manager Annual Review

Agenda items (16)

Contract or award · 3Proclamation or recognition · 2Budget action · 2Resolution · 2Public hearing · 2Procedural · 1Staff or committee report · 1Minutes approval · 1Other · 1Closed session · 1
  1. 4 Adjustment and approval of meeting agenda
    Procedural
    The council adopted the meeting agenda with no changes.
    Approved unanimously
  2. 5 U.S. Navy 250th Anniversary Proclamation
    Proclamation or recognition
    The mayor proclaimed October 13, 2025 the 250th anniversary of the U.S. Navy and presented it to a group of Navy veterans.
  3. 6 The Great Trails State Day Proclamation
    Proclamation or recognition Parks and recreation
    The mayor issued a proclamation for the town's second annual Great Trails State Day and presented it to Parks and Recreation staff.
  4. 7 Yard Waste - Upcoming Leaf Season
    Staff or committee report Solid waste and recycling
    Public Works staff previewed the fall fee-free yard waste sweep, October 13-17, and the seasonal loose-leaf collection schedule by zone starting October 27.
  5. 8 Approval of August 19, September 2, and August 26 joint meeting minutes
    Minutes approval
    The council approved minutes from two regular meetings and a joint meeting with Cary.
    Approved unanimously as part of the consent agenda
  6. 9 GMP Contract Amendment #4 for Upfit of Additional Areas at the Operations Campus Facilities
    Budget action Bonds and debt
    The council approved additional building upfit work and adopted two capital project ordinances appropriating bond premium and interest earnings to cover $1,070,548 in total upfit and design costs.
    Approved unanimously as part of the consent agenda
  7. 10 Acceptance of Arts for Towns Grant
    Budget action Arts and public artGrants and outside funding
    The council accepted a $2,400 grant from the United Arts Council of Raleigh and Wake County and adopted a related special revenue fund ordinance.
    Approved unanimously as part of the consent agenda
  8. 11 Surplus of Firearm and Badge for Upcoming Police Department Retirement
    Resolution Police and public safety
    The council adopted a resolution awarding a badge and service sidearm to a retiring police captain.
    Approved unanimously as part of the consent agenda
  9. 12 Apex/Holly Springs/Cary Memorandum of Understanding for Regional Wastewater Engineering Studies
    Contract or award Intergovernmental agreementsWater and sewer
    The council authorized the town manager to execute a $200,000 joint MOU with Apex and Cary to study regional wastewater system capacity options.
    Approved unanimously as part of the consent agenda
  10. 13 Duke Friendship Substation (Deer Path Rd.) Voluntary Annexation A25-07
    Resolution Annexation
    The council adopted a resolution directing the town clerk to investigate the sufficiency of a voluntary annexation petition for the proposed Duke Energy substation site.
    Approved unanimously; public hearing set for October 21, 2025
    • 4113 Deer Path · no matching parcel on file
  11. 14 1317 N Main St. Commercial Tracts Development Plan Major Amendment
    Other
    Council deliberation on this development plan amendment was carried over rather than acted on.
    Continued to the October 21, 2025 meeting
  12. 15 Duke Friendship Substation Rezoning (Deer Path Rd.) 25-REZ-04
    Public hearing AnnexationPublic facilitiesRezoning
    Duke Energy sought conditional-district rezoning of a 46.25-acre parcel, plus a related 6.11-acre tract, to rebuild a substation decommissioned since 2019-2020, with reduced buffer and fencing standards; part of the site would need annexation first. The applicant's representative said staff recommended approval.
    Public hearing closed, no council decision; moves to Planning Board September 23 and returns to council October 21
    • 4113 Deer Path · no matching parcel on file
  13. 16 Holly Springs Business Park PUD Amendment 01-PUD-03-A05 for Pine Springs Upper School
    Public hearing Schools and education
    The school sought to cut required electric-vehicle parking spaces on Tract E of the business park PUD, from 15 to 6 EV spaces and 45 to 18 EV-ready spaces, arguing the standard should not apply to student parking. Staff had not yet made a recommendation.
    Public hearing closed, no council decision; moves to Planning Board September 23 and returns to council October 21
  14. 17 Microtransit Service Contract
    Contract or award Roads and transportationTransit
    Staff recommended a three-year, $457,000 first-year contract with BeeFree, Inc. to launch an on-demand microtransit service, branded the Holly Springs Hopper, covering the town and ETJ within seven miles starting January 5, 2026.
    Approved unanimously, in three separate motions covering the contract, a CAMPO grant budget amendment, and a fee schedule amendment
  15. 18 Avent Ferry Rd. Widening (Phase 2) - Design Contract
    Contract or award Budget and appropriationsContracts and procurementRoads and transportation
    Staff recommended a $1.2 million design budget and contract award to Exult Engineering for the second phase of Avent Ferry Road widening between Ralph Stephens Road and Cass Holt Road, an NCDOT road, with an estimated 28-month design timeline.
    Approved unanimously, in three separate motions covering the design budget, the contract award, and authority to execute change orders up to $1.2 million
  16. Closed Session: Town Manager Annual Review
    Closed session
    The council went into closed session under N.C.G.S. 143-318.11(a)(6) to conduct the town manager's annual performance review.
    Entered and exited closed session by unanimous vote

Other recent meetings of this board